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Contract Management & Planning with RFPs

Contracting with Ramsey County

    • RCCHS partners with contracted community vendors to meet county residents' needs
    • A Request for Proposal (RFP) is issued when program staff identify a service need.
    • The RFP process is open and competitive.

If you are responding to an RFP for the first time, or want more information about the RFP process at RCCHS, please view this 23-minute RFP video.  It describes the process and highlights important elements to include in proposals. If your questions are not answered  contact AskHumanServices. On subject line, type RFP. In email body, include your name, agency, contact information, type of service you provide and your comments.

RFP Registration

RCCHS posts all RFP's with Onvia/Demand Star. Onvia is free and automatically notifies registered agencies. Once registered:

  1. Select the FREE AGENCY option.
  2. On the form that opens, furnish pertinent information for your business.
  3. Enter Ramsey County in the Agency Name field.
    If you have questions or need technical assistance, call (800) 711-1712.
    See Onvia Information & Registration  |   W 9 (pdf)

DHS MA-HCBS Waiver Services

The MN Department of Human Services (DHS) contracts for all Medical Assistance Home and Community Based Waiver Services (MA-HCBS). If you are interested in obtaining a Medical Assistance Home and Community Based Waiver Service contract, you must enroll with DHS.  |  Learn more about DHS Waiver Providers and Enroll

CERT for small businesses

Ramsey County procurement policies allow Ramsey County departments to contract directly with a CERT registered provider for contracts up to $25,000 without a solicitation process.  Small for-profit businesses and Women-Owned or Minority-Owned businesses may register as CERT providers. | Learn more about CERT and register as a small business

Current Request for Proposals (RFP's and RFIQs)

Long-term, intensive, in-home and in-community case management service providers for children who have been involved in serious delinquent behavior before the age of ten and their families.  Clients may receive services until their 18th birthday.
RFP All Children Excel Program (Word / PDF) | Attachment A - Helpful Links (Word / PDF) | Attachment B - Solicitation Response Format and Content (Word / PDF) | Attachment C - CLAS Standards (Word / PDF) | Attachment D - Budget Forms (Word / PDF) | Attachment E - RFP Evaluation Criteria (Word / PDF) | Attachment F - Contractor Information & Reference Form (Word / PDF)
Pre Proposal Conference: 10:30 a.m., August 5, 1015, Roseville Public Library
Release Date: July 16, 2015 | Response Due Date: August 26, 2015, by 2:00 p.m.
Service Start Date: January 1, 2016

Guardianship/Conservatorship Services are being sought through qualified organizations interested in providing to people who are indigent.
RFP Guardianship/Conservatorship Services | Budget Form | Solicitation Response Form | Business Associate Agreement | CLAS Template | Contractor Information and Reference Form
Release date: July 13, 2015 | Due date: August 21, 2015
Anticipated start date: January 1, 2016

Primary Health & Dental Services in Detoxification Center in order to meet the immediate health care needs of clients as well as to initiate health care services and connect individuals to follow-up appointments and on-going care. Full RFQ and all attachments, addendum are available through Onvia (see registration information in the link above).
Health & Dental RFQ | H & D Solicitation Response Form |  H & D Contractor Information | H & D Trade Secret form | H & D Budget Forms | Q & As from pre-proposal conference | Services in Detox Dental Clarification
Release date: May 15, 2015 | Due date: June 25, 2015
Anticipated start date: 9/15/15

Children's Therapeutic Services and Supports certified contractor to provide day treatment services through an after school program for 15 children ages six through 12 affected by severe emotional disturbance.
Children's Therapeutic Day Treatment RFP | Solicitation Response Form | Evaluation Criteria Attachment | Budget Forms | Addendum 1 Preproposal Conf (Word) | Addend 1 as pdf | Addend 2 Contractor Info References Form (Word) | Addend 2 as pdf | Addendum 3 RFP Day Treatment Q & As (word)  | Addend 3 Day Trt Q & A (pdf) |  Addendum 4 Startup Budget (Word) | Addend 4 Startup Budget (pdf) | Pre Proposal Conference Answers also posted on Onvia DemandStar
Release ate: May 8, 2015 | Response Due Date: June 24, 2015, by 2:00 p.m. 

Request for Proposals (RFP'S) on-going

Base-Rate Group Residential Housing for Adult Men and Women with Chemical Dependency or Co-occurring Chemical Dependency and Mental Illness
CD & MI Group Home RFP (pdf)  |  CD & MI Group Home RFP (28 p Word)  |  RePosted 2-6-2015 on going


Forms and Resources

Culturally and Linguistically Appropriate Services - CLAS Standards Culturally and Linguistically Appropriate Services - CLAS Standards (5 pp Word)  

Proposed Annual Budget and Start Up Funding Needs (Word)

Proposed Schedule of Positions and Salaries (Word)   

Contractor Information and Reference Form Contractor Information & Reference Form (fillable pdf) 

Questions? Contact