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Please review the following checklist before submitting your documents for recording.
- Document must be dated
- Document must be signed
- Acknowledgment requires:
- Legible notary seal
- Notary signature
- Notary commission expiration date
- Names and marital status (single, or husband and wife) of signatures being acknowledged
- If corporate acknowledgment: need the business name, the signer's official title, and the notary block must indicate that the signature is on behalf of the company.
- Complete and correct legal description. Do not use what is listed on the property tax statement.
- Exhibits are attached and labeled
- “Drafted by” statement includes name and address of the drafter of the document
- Filing fees
Alterations: Whiteout and correction tape are unacceptable on any legal documents.
Legibility: By statute, documents that are illegible are unacceptable for recording. Highlighting may make a document illegible when imaged.
Tax Statements: All transfer documents require a “Send Tax Statements to” statement, which should include both the name and address of all of the grantees on the document.
Delinquent Taxes: Properties with delinquent taxes may not be transferred.
Tax Parcel Split: If a tax parcel is to be split by a transfer deed, all current taxes must be paid in full. Approval to split a tax parcel must be obtained from the city in which the parcel is located, prior to submitting a request or filing documents that split a tax parcel.
Well Disclosure Certificate
Contract for Deed: Any deed that satisfies the requirements of a Contract for Deed must have either a well statement signed by the buyer or a Well Disclosure Certificate with the $50.00 fee.