Reports and forms due in 2014
- Year-end report
Due on January 31 of each year (February 2, 2015 as January 31 is a Saturday).
- If a new candidate/committee exceeds $750 in contributions and/or expenditures in 2014, the candidate/committee must file a Registration and Statement of Organization and initial report within 14 days of exceeding $750. The candidate/committee must then also file the year-end report. See below for links to the forms.
Reports and forms due in 2015 for candidates on ballot
All Roseville candidates and committees in an election year must submit a pre-primary, pre-general, post-general, and year-end report on the due dates. Even if a candidate or committee receives $0 and spends $0, the candidate still files these four reports with Ramsey County Elections.
Candidates who exceed $750 prior to the pre-primary reporting period must submit a Statement of Registration and Organization and an initial report within 14 days.
- Registration and Statement of Organization
Due from a new candidate/committee within 14 days of receiving contributions and/or making expenditures greater than $750, or with the pre-primary report, whichever comes first. Updated statements of organization must be filed any time there is a change in basic committee information (except liquid assets).
- Initial report
Due from a new candidate/committee within 14 days of receiving contributions or making expenditures that exceed $750. This report opens a committee account with Ramsey County Elections. If this report has been previously filed by the committee, it does not need to be filed again unless the committee closed its account with Ramsey County Elections in the past and must open a new account. If the candidate and/or committee does not need to file this report because the financial threshold is not reached prior to the pre-primary reporting period, then the pre-primary report will serve as the initial report.
- Pre-primary report
Due 10 days prior to the primary.
- Pre-general report
Due 10 days prior to the general election.
- Certification of Filing
Due within seven days after the general or special election.
- Post-general report
Due 30 days after the general election.
- Year-end report
Due on January 31 of each year.
Please note the reporting period is different for contributions over $50 than for contributions equal to and less than $50 and all expenditures.
The reporting period for all contributions received that in the aggregate are greater than $50 is the 365 days preceding the reporting period end date. The reporting period end date is always the end of the fifth day before the current report is due.
The reporting period for all contributions equal to or less than $50 is from the day following the last reporting date up to and including the fifth day before the current report is due.
The reporting period for all expenditures is from the day following the last reporting date up to and including the fifth day before the current report is due.
Information to be reported for all reports
- Summary of all contributions received, whether cash or in-kind, during the reporting period
- Summary of all expenditures made during the reporting period
- Names of persons making contributions more than $50 in the aggregate during the previous 365 days, address, employer or occupation if self-employed, the amount of the contribution, and the date the contribution was received
- Names of persons/businesses to whom expenditures were made, the purpose of the expenditure, the date of the expenditure, and the amount of the expenditure
- Current account balance
Closing candidate/committee account:
- Final report
A candidate/committee may dissolve a candidate/committee account and file a final report at any time once all debts have been paid and all assets in excess of $100 in the aggregate have been disposed of. Filing a final report closes the candidate/committee account with Ramsey County Elections and ends all reporting requirements. For laws governing disposal of assets, see Minn. Stat. Ch. 211A.13 and Ch. 211B.12 subd (6).
Years when office is not on the ballot: $100
Years when office is on the ballot: $300
Prohibited committee transfers
Candidates for city offices may not accept transfers from a principal campaign committee (such as a committee established for a candidate for a state office under Minn. Stat. Ch. 10A) and must not make contributions to a principal campaign committee, unless the contribution is made from the personal funds of the candidate.